Ruby Galvez, RL

Provenance refers to the origin or historical background of something, particularly documents or items within an archive. In the context of archive management, understanding and preserving the provenance of documents is crucial for several reasons. This blog post delves into why provenance information is vital in receiving, monitoring, and maintaining archives effectively. I considered the origin of documents in tracking as I was designing the Archives Log Book. Get it on Amazon:  https://www.amazon.com/Archives-Log-Book-Organizational-Unauthorized/dp/B0B35H8P6L  Ensuring Authenticity and Integrity Provenance helps verify the authenticity of documents within an archive. Knowing where a document came from, who created it, and under what circumstances it was created helps establish its legitimacy and reliability. This is particularly important for historical researchers and legal experts who rely on accurate, authentic records to conduct their work. When the provenance is clear ...

In any organization, the preservation and management of archives is a task that requires meticulous attention and responsibility, particularly when it comes to monitoring who accesses these valuable records. As a record manager, one of the crucial aspects of the role is ensuring that the access to archives is both controlled and recorded. This blog post explores why it's essential for record managers to keep track of who accesses organizational archives and the benefits this control brings. By the way, I designed an Archives Log Book that can help record keepers monitor who accesses their archives, especially the ones stored on-site in boxes or file cabinets:  https://www.amazon.com/Archives-Log-Book-Organizational-Unauthorized/dp/B0B35H8P6L  Protecting Sensitive Information Organizational archives often contain sensitive information, which could include personal data, confidential business strategies, legal documents, and financial records. Unauthorized access to such informa...

Archives are like treasure chests for any organization, holding the key to its history and memory through various documents and records. These are not just any documents but are specifically preserved because they hold value for understanding the organization's operations, history, and culture. In this blog post, we will explore what archives are in an organizational context and why they are essential for maintaining a connection to the past and a guide for the future. What Are Archives? In an organizational setting, archives are collections of records that are preserved because of their historical, legal, or administrative significance. These records can be anything from official correspondence and meeting minutes to photographs, videos, and even emails that document the activities and decisions of the organization.  If you are a records manager and you want a stress-free way to keep tabs on your organization's archives, here is a good log book especially designed for you:  h...

 My very first job ever is ABSTRACTOR. And, in the year 2000, I had to sit a person down and spend no less than fifteen minutes explaining what I do. Now, it's easier because people are more likely to get it when I tell them about the main job description of an abstractor. What exactly does an abstractor do? An abstractor is a person who summarizes important information from documents and records, making it easier to understand the main points without reading the whole text. This is often used for legal documents, such as those related to property ownership, for submitting studies to peer-reviewed journals, and for thesis writing. Here are some questions you might want to ask if you're considering a job as an abstractor. Does an abstractor need to be a graduate of library science and information courses? An abstractor does not necessarily need to have a degree in library science. Typically, abstractors have backgrounds in fields related to the documents they work with, such as ...

 Before I became a librarian, a teacher, and a caterer, I was an abstractor. I had a  degree in the natural sciences and found abstracting fascinating. After nine years as an abstractor, I studied library and information science and made information service my career.  Becoming an abstractor is a compelling career path for those equipped with a degree in Library and Information Science (LIS). An abstractor specializes in summarizing legal documents, articles, and other comprehensive materials into concise abstracts, making complex information more accessible and understandable. This profession not only leverages the critical skills acquired through an LIS degree but also offers a unique blend of challenges and rewards that can satisfy the intellectual curiosity and professional aspirations of many graduates. Here’s why a career as an abstractor is a great choice for LIS degree holders. 1. Utilizes Core Competencies A degree in LIS provides a strong foundation in informati...