Who is Ruby

About

Ruby Grace C. Galvez, RL, LPT

Who am I? I wear many hats.

Ruby Galvez in the philippine international literary festival

Professional Librarian
Information Service Provider
Copywriter
Copyeditor
Technical Writer
Licensed Educator
Caterer / Restaurant Owner
Book Author

My Experience

I have worked in the science publishing industry for most of my career thus far, except for the time when I joined the online blogging boom (in the late 2000s).

I have been involved in various aspects of the following:

content creation and processing
publishing systems
database content editing and production
webmaster operations
virtual assistance
search engine optimization
fiction and non-fiction writing
thesis grammar check
journal article copyediting (pre-publication peer review papers)

I am among the topnotchers in the Professional Regulation Commission’s Librarian Licensure Examination in 2017.

Examinations I Have Taken and Passed

Licensure Examination for Teachers
Librarian Licensure Examination (3rd nationwide rank)
Civil Service Examination
Foreign Service Officer Examination (3/5 stages passed: 1st stage, qualifying examination; 2nd stage, panel interview; and 3rd stage, written examination)

10 Benefits of Becoming a Board Topnotcher in the Philippines

Becoming a board topnotcher in the Philippines is a highly esteemed achievement that can have significant benefits for an individual's professional and personal life. These benefits span across various aspects, including career opportunities, personal growth, and societal impact. 10 Reasons Board Topnotchers are a Big Deal in the Philippines 1. Enhanced Career Opportunities : Achieving topnotcher status in board exams in the Philippines often opens doors to a plethora of career opportunities. Many employers, particularly in competitive fields such as engineering, accountancy, and law, view topnotchers as individuals with exceptional capabilities and a strong work ethic. As a result, topnotchers often receive job offers from prestigious firms, government agencies, and private corporations. Additionally, they are frequently offered higher starting salaries, leadership roles, and opportunities for advanced training and education. 2. Professional Recognition and Credibility : Topnotche...

Your City Needs Its Writers: 3 Steps to Improve the Writing Culture in Your City

There is a La Union Books and Arts Exhibit right now at the SM City La Union, and this got me thinking. Every city has its share of storytellers. Some write novels. Some write long social media captions that probably should have been novels. I personally think a city with no active writers feels a bit empty, like a place that only knows traffic and billboards but has no imagination. A writing culture is not optional. It is the difference between a town that thinks and a town that merely exists. If you want to encourage a writing culture where you live, start by following these 3 steps: Step 1: Make writers visible. Invite local authors to your library, schools, community centers, and yes even your neighborhood book clubs. In fact, book clubs are one of the easiest groups to involve, because they already read, already discuss stories, and usually already have snacks. A sponsored book club event featuring a hometown author can do more for visibility than a month of posters. And honestly,...

Being a Document Control Officer to Manage Archives: Are You the Office Librarian?

In many workplaces, there's someone who seems to know where everything is. They can pull up the latest policy revision, retrieve an outdated client file, or point you to that mysterious "blue folder" from three years ago that somehow still matters. This person may not wear glasses or whisper "shhh"—but in essence, they are the office librarian . In most cases, this role falls to the Document Control Officer . But what does being a Document Control Officer really mean? And how close is it to being the keeper of a corporate library? Let’s unpack it. What Is a Document Control Officer? A Document Control Officer (DCO) is responsible for managing how documents are created, reviewed, stored, accessed, and archived within an organization. In many cases, the DCO is the quiet force behind regulatory compliance, internal consistency, and institutional memory. In short, if your company ever says, “We have a paper trail,” the DCO is why. Their duties typically incl...

Better Library Shelfing by Colocation: Grouping Similar Items

As librarians, we've all faced the challenge of making the most of our shelf space. It's like a puzzle, figuring out where each book belongs so that people can find what they need without a treasure map. This is where colocation – or putting similar things together – comes into play. It's a simple idea, but it can make a huge difference in how we manage our shelves and help our library users find their way around. Let's talk about how this approach can make our libraries more user-friendly and efficient. Why Colocation Matters Imagine you're looking for a cookbook. You go to the section where cookbooks are supposed to be, but instead of finding them all in one spot, they're scattered all over. Some are with the gardening books, others are near the science fiction. Frustrating, right? That's the problem colocation solves. By keeping similar items together – all the cookbooks in one place, all the science fiction in another – we make life easier for everyone....

How Important is Proper Document Control in ISO Accreditation?

If your organization is working toward ISO accreditation—or trying to maintain it—you’ve probably heard the phrase document control more times than you care to count. But before your eyes glaze over, let’s break it down. ISO standards (like ISO 9001 for quality management, ISO 14001 for environmental management, or ISO 27001 for information security) are built on the idea of consistency, traceability, and accountability. None of that works without proper documentation. And documentation doesn’t stay proper on its own. It needs structure. That’s where document control comes in. So, how important is it? In short: it's everything. What Is Document Control in the ISO Context? Document control refers to how an organization manages its critical documents—such as procedures, manuals, forms, and records—so that they are: Correct (the latest version) Accessible (to the right people) Secure (from unauthorized changes) Traceable (who approved, changed, or accessed them)...

Simple Way to Ask Library Users to Rate the Library Service

Library users do not always share their thoughts on how the librarian or school can improve their library service. In fact, some won't ever, unless prompted. Soliciting their thoughts using a suggestion box is also not as good a strategy as it is predicted to be. After all, the blank piece of paper near the suggestion box doesn't really guide the user. I also noticed that users would only use the suggestion box if they have a complaint, but not if they just want to go about their business and leave. There must be a more pro-active way to solicit users' opinion. A simple solution would be to offer a short survey to measure how successfully users were able to complete some common activities in the library. This assessment uses the Likert scale, which is typically a five, seven, or nine-point agreement scale used to measure respondents' agreement with various statements. For example, the scale can range from "very unsuccessful" to "very successful."...

5 Books That Make You Better at Getting Things Done

1. The Power of Full Engagement by Jim Loehr and Tony Schwartz This book says energy is more important than time. Weird, right? But it makes sense. The authors say we should work like athletes — focus hard for a bit, then take real breaks to rest and recharge. Instead of running on empty all week, you learn to build routines that give you energy, not drain it. Basically, it’s saying: stop acting like a robot and start acting like a human who takes naps. 2. Getting Things Done by David Allen If your brain feels like a messy desk full of sticky notes, this book is your cleaning guide. David Allen teaches you how to put every task, idea, or reminder somewhere safe — so your mind can finally relax. Once you’ve written everything down, you can actually focus on what’s in front of you instead of wondering what you forgot. It’s for people who want to feel calm, in control, and slightly smug about their tidy to-do lists. 3. The Effective Executive by Peter Drucker Peter Drucker is...

Lecture Notes on Library Advocacy, Exhibition Spaces in Libraries, and Human Libraries

Part II: Takeaways from PLAI 2018:“Connected Actions, Collective Vision: Libraries Transforming Society” 1. Lecture Title: “Your Voice Counts: Libraries for Supporting Community Advocacy” - Bibliotherapy – one way to support the community  Donate books for the waiting areas of hospitals, especially public hospitals  Storytelling for hospital wards  Support digital inclusion – provide free access to some literary materials for the less fortunate 2. Lecture Title: “Creating Experiences in Spaces: Exhibitions to Spark and Stoke Interest in the Visual, Auditory, and Print story of Filipinos” - Speaker M. Bugnosen is the librarian at the Filipinas Heritage Library (Ayala Museum) - Suggested Library Exhibits/Designs  The Secret Life of Books – art exhibit on book binding/book making, demonstrations, lectures, workshops  Revolutions Exhibit – uniforms of old soldiers  Film exhibits – digital screens show different scenes/short movies  Film screening  Poetry reading ...

Ruby Galvez, RL

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